We are deeply focused on keeping our Staff, Members and Visitors healthy and safe while working in our coworking space.
As we continue to navigate new challenges, we have developed a guide that lays out a process to raise awareness of new health and well-being protocols and potentially helpful practices. While it is not a one-size-fits-all approach, the guide includes practical recommendations, based on various scenarios that you might face when returning to our coworking space. Regular updates will be made to the guide based on real-time feedback.
This Health & Safety Guide is maintained by Co-OperateOn, LLC for the benefit of all persons working and companies operating in the Co-Operate@Sunset office suite. Co-Operate@Sunset’s office is located on the third floor (Suite 300) of the UNLV Harry Reid Research & Technology Park building. The address is 8400 West Sunset Road, Suite 300, Las Vegas, NV 89113.
This Guide is governed by and subordinate to your licensing agreement with Co-Operate@Sunset. It is important that everyone working in Suite 300 read and understand the material in this guide. Co-Operate@Sunset reserves the right to modify this guide without prior notice to Members. Co-Operate@Sunset will keep members advised of any changes to the guide; however, changes may occur before any written revisions are implemented and circulated.
1.Hygiene Etiquette and Best Practices
1.1 Protective Coverings
Face Coverings are optional for Staff, Members and Visitors. Co-Operate@Sunset respects the choice of any individual that may continue to wear their face covering based on their and their families’ personal health concerns.
Visiting other businesses/floors located in the Black Fire Innovation building please check with their policies and procedures of face covering requirements.
2. Cleaning
Cleaning and disinfecting are part of a broad approach to preventing infectious diseases. Other measures include staying home when sick, covering coughs and sneezes, and washing hands often. Below are Co-Operate@Sunset’s cleaning procedures to prevent infectious diseases specifically through cleaning and disinfecting.
• Clean and disinfect surfaces and objects that are touched often.
• Co-Operate@Sunset will immediately clean surfaces and objects that are visibly soiled. If surfaces or objects are soiled with body fluids or blood, we will use gloves and other standard precautions to avoid coming into contact with the fluid. The spill will be removed, cleaned, and disinfected.
• Cleaning and disinfecting correctly. Co-Operate@Sunset always follows label directions on cleaning products and disinfectants. We wash surfaces with a general household cleaner to remove germs. Objects are rinsed with water and follow with a disinfectant to kill germs.
• Use products safely. Pay close attention to hazard warnings and directions on product labels. Cleaning products and disinfectants often call for the use of gloves or eye protection. For example, gloves should always be worn to protect your hands when working with bleach solutions. Do not mix cleaners and disinfectants unless the labels indicate it is safe to do so. Combining certain products (such as chlorine bleach and ammonia cleaners) can result in serious injury or death.
Cleaning services are provided five nights a week (Sunday through Thursday) outside of normal working hours. Each night they remove trash, vacuum common areas, and clean the kitchen floors, tabletops, and countertops. They remove trash and recycled materials each night. Each week, they vacuum the floors in offices and workstations and dust common areas. Members should direct any questions or comments about these services to the Co-Operate@Sunset’s Community Manager.
All Members must do their part to ensure that the offices, workstations, touchdown areas, hallways, and rooms that they use are kept clean and neat. This includes:
• Wipe down your desk before you begin work and before you leave the coworking space
• Placing all trash and recyclables into the appropriate containers
• Ensuring that trash and recycling containers do not obstruct walkways
• Cleaning up all spills immediately
When something needs special janitorial attention, notify the Co-Operate@Sunset’s Community Manager.
3. Kitchen/Lunchroom Area
Co-Operate@Sunset offers a kitchen that’s not only full of wonderful amenities but is continuously cleaned and stocked. While Staff monitors and tidies up continuously, we ask that members assist by marking and tossing their own food from the fridge and feeling a sense of ownership in the space.
An office kitchen needs to be effectively managed, just like every other communal space. The overarching guideline for kitchen etiquette is to be respectful of the kitchen and other’s belongings.
• Recyclable disposal plates, cups, napkins, utensils are available and located in the cabinet above the microwave.
• Please don’t eat or drink other people’s food or beverages. Items to be shared are left on the kitchen table or marked as shared in the freezer/fridge.
• When heating any food or beverage in the microwave oven, ALWAYS cover it with a lid or a paper towel. If you’ve still managed to splatter food or liquid, please wipe it immediately.
• Never leave your dirty dishes or silverware in the sink. Wash them right away or rinse them well and pack them in a bag so they’re ready to go home with you for a proper cleaning.
• If your food is spoiled in the fridge, throw it away. If spoiled food is accompanied by an offensive odor, do not dispose of it in the lunchroom waste. Please take it to an outdoor dumpster.
• Cleaning of the fridge and microwave is not included in our nightly cleaning – Please clean up spills.
• Refrigerator will be cleaned out every Friday at the end of business. Please remove any of your items that you don’t want thrown away.
• Keep your items neatly organized in the cupboard/fridge and use a reasonable amount of
space.
• Recycling:
o Everything should be rinsed and clean-ish. There is a garbage disposal in our kitchen, rinse your plastic containers and run garbage disposal if any food went down the sink (switch above the sink).
o If plastic item is recyclable, please look for a labeled 1-7 in a small triangle.
o Nevada states no food/oil-soaked items and specifically says no: paper plates, napkins, greasy pizza boxes
4. Guests
All Members must check-in their guests with the front desk reception area. Guests are required to sign-in using the iPad located at the front desk reception. Visitors will complete their name, email address, company name, and the person they are here to see (host).
Who is considered a Guest? A Guest is someone that is not a Member of the Co-Operate@Sunset location. We have a directory of our Members that have dedicated offices, dedicated and open workstations. If they are not in the directory, they are considered a Guest.
5. Safety
Like any coworking space, we are not immune to natural and man-made disasters. Staff, Members and Visitors must collaborate to plan and prepare for these types of emergencies.
Your responsibilities as a Co-Operate@Sunset member include the following:
• Knowing and adhering to the information about the health and safety provided in this guide.
• Safeguarding your building key fobs to prevent their loss or unauthorized use.
• Turning off any lights or other electrical devices in your workstation(s) when leaving Co-Operate@Sunset suite.
5.1 Security
There are four types of security that all Members are responsible for:
• Internet and data safety
• Physical security
• The safety of our Members
• Protecting your property
5.1.a Internet and Data Safety
Co-Operate@Sunset has a variety of different mobile workers, consultants, freelance artists, entrepreneurs and small businesses, working in a shared environment sharing a Wi-Fi connection. Please be mindful and exercise good judgement while using the internet. Please refer to our “Wi-Fi Connection” section in this manual.
5.1.b Physical Security
All exits are clearly marked and in working condition. Our Co-Operate@Sunset suite is open 8am through 5pm, Monday through Friday with an on-site Community Manager who is there to assist. If you require to be in the coworking space after hours, please use your assigned key fob. Please ensure that when entering and/or exiting the suite after hours, that all doors remained locked. Please make sure you always protect your key fob and that you never lend it to someone else.
5.1.c The Safety of our Members
In the Co-Operate@Sunset suite, members are encouraged to lookout for one another. We want to make sure that each Staff, Member, and Guest in our coworking space is safe and secure. If you see damage, malfunctions, faulty equipment and/or utilities, or any unusual, questionable, dangerous or suspicious activities anywhere in the coworking space please report it immediately to the Co-Operate@Sunset’s Community Manager.
5.1.d Protecting Your Property
The essential structure of a coworking space lends itself to the sharing of information: open plan, flexible use and contact with other like-minded businesses. Members are encouraged to take some practical steps to ensure that they protect their property:
• If you intend to discuss confidential topics, book a private conference room in the coworking space if one is available
• Don’t discuss confidential topics in the open
• Don’t leave confidential information – either about your business or other parties – lying around in the coworking space
5.2 Harassment
Co-Operate@Sunset is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. Co-Operate@Sunset is committed to ensuring that the coworking space environment is free from discrimination and harassment, and that any discrimination and harassment will not be tolerated under any circumstances.
If a Member engages in harassing behavior, the Co-Operate@Sunset’s Community Manager may take any action they deem appropriate, including warning the offender or expulsion from the space with no refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns; please immediately contact the Co-Operate@Sunset’s Community Manager and write a detailed account of the situation.
5.3 Unlawful or Prohibited Activities
Members are not allowed to participate in any unlawful or prohibited ways while inside Co-Operate@Sunset coworking space. You may not conduct yourself in a manner that would damage, disable, impair, overburden or cause harm to Co-Operate@Sunset’s ability to deliver services. The following are prohibited activities that may not happen inside the space, in conjunction with our services or on the property:
• Smoking or vaping
• Illegal drug use
• Intoxicated state
• Flammable or hazards materials
5.4 Alcoholic Beverages
Co-Operate@Sunset does not permit consumption of Alcoholic Beverages in the coworking space. Independent consumption of alcohol is not allowed, and in a case, a member is found to be consuming alcohol or in an inebriated stage, Co-Operate@Sunset will remove the member from the premises and can in desperate circumstances even cancel membership.
While at a mixer, party and/or event that is organized, there may be alcoholic beverages served. Before a mixer, party, and/or event is organized or planned, a request needs to be submitted through the Co-Operate@Sunset’s Community Manager for approval and to ensure there are no scheduling conflicts. A list will be provided with approved caterers and bartending services for the Member to select from.
5.5 Dangerous Weapons
Dangerous weapons will not be permitted in the Co-Operate@Sunset coworking space as well as Firearms are not allowed on property including the parking lot. This applies to staff, Members and guests that enter the Co-Operate@Sunset’s suite except for law-enforcement officers in the performance of their duties.
Dangerous weapons include, but are not limited to, all weapons named in Nevada Revised Statutes (NRS) 202.350. For purposes of this manual, facsimile weapons are also banned.
Any Member found carrying such weapons will be asked to remove the weapon from the coworking space or law enforcement will be contacted.
